We require a driven and reliable individual for 1-year fixed term maternity cover for a full-time Junior Project Manager. Projects that are attainable to deliver within (or close to) the period of cover will be the core focus but with flexibility to adapt according to changing business demands.
The project manager is responsible for the day to day management of projects including the management of; scope, planning and schedules, risk and issues, communications, people and teams, business change and adoption.
How this role fits into the business:
This role sits within the Project Management Office (PMO), a global team consisting of two UK based Project Managers and one US based Senior Project and Portfolio Manager. This advertised role is UK based in the Oxford office. It reports into the Principle Enterprise Architect who is US based. The PMO is part of the Global IT team.
This department contributes to the overall success of the business by providing the direction, leadership, supervision and coordination of all project activities required to achieve the objectives of projects and the overall governed project portfolio.
1. Project initiation and definition
- Work collaboratively with internal and external stakeholders, at all levels within the organisation, to define and achieve mutual understanding of the scope, including how it will affect other projects within the portfolio
- Facilitate project initiation within the portfolio governance process and practices
- Work with others to establish dependencies and ensure these are actively managed throughout the project lifecycle
2. Project Planning
- Work with project teams to identify and schedule all the work activities and resource required to fulfil the project’s scope
- Understand what constitutes an end-to-end, thorough cross-functional schedule of work for the project and involve stakeholders to create a valid plan; be able to discuss risk areas and convey impacts to scope or costs if changes to the schedule are requested
- Obtain stakeholder and/or governance approval of the plan through effective communication skills, ensuring thorough understanding of the plan, its implications on revenues, delivery dates, resources, and deliverables
- Ensure comprehensive information is available to inform the preparation of budget plans (e.g. people, tools, logistical costs, legal fees) so that the project budget will be accurate and remain affordable
- Delivery and maintenance of an approved project plan, showing key milestones, reviews and dependencies for the full project lifecycle. The plan must show all key and detailed tasks, resource assignment and dependencies along with durations and schedule. Adapt planning approaches to suit the nature of the project (e.g.using agile project methodology if/ when required)
- Identification of any constraints and threats that may impact the ability of the project to deliver to time, cost and quality parameters
- Communicate to ensure that all resources understand their roles and accept their responsibilities. Escalating where that commitment is not present
- Direct and motivate the project team(s) to achieve the desired results and ensure effective communication is maintained throughout the project
- Ensure effective management of third-party suppliers to project(s)
3. Project Execution
- Manage the project(s) time, cost and quality activities
- Produce reports in line with portfolio governance requirements
- Ensure application of risk and issue management across the project(s), instigate mitigation actions, identify contingency plans and manage items through to conclusion
- Ensure effective communication to project teams, internal and external stakeholders, suppliers and customers
- Manage proposed changes to project parameters – e.g. scope, budget, schedules
- Working with project teams and the business, monitor the quality of project deliverables ensuring project objectives are met
- Conduct project meetings, attend portfolio meetings and contribute to the project governance process and procedures
- Establish effective working relationships with all key stakeholders
- Regularly update project documentation and information and ensure storage and methods of sharing are appropriate
- Take a balanced approach to project delivery, aligning to plans, deadlines and requirements but with flexibility to adjust and adapt according to changing business priorities
4. Transition to BAU
- Establish change management plans and documentation with the functional business to support successful transition of deliverables to BAU
- Receive acceptance of project outcomes from the business and support through the initial period post-handover
Out of hours work will be required from time to time. Travel is occasionally required to the hosting location facilities, country offices and for training.
Hours of work will be 37.5 per week, normally worked within the period 08:00 to 18:00 - start/finish times will be arranged on a rota basis and some flexibility will be required.
This job profile is current as at the date shown below. In consultation with the post-holder it is liable to variation by management to reflect or anticipate changes in or to the job. To view the full job description please click here.